ASSISTANCE FOR PARTICIPATION IN DOMESTIC TRADE FAIRS
SUB RULES FOR PROVIDING FINANCIAL ASSISTANCE FOR PREPARATION OF BROCHURES AND POSTERS REQUIRED FOR PARTICIPATION IN DOMESTIC TRADE FAIRS APPROVED BY THE BOARD.
1. Title
These SUB-rules shall be known as Rubber Board’s “Sub-rules for providing Financial Assistance to Natural Rubber (NR) Dealers/Processors & Rubber wood processors for preparation of Brochures and Posters required for Domestic Trade Fair Participation”.
2. Objective
The broad objective of the scheme is to provide financial assistance to the traders & processors of natural rubber and rubber wood for participation in domestic trade fairs with the Rubber Board. Participation in trade fairs and exhibitions conducted in India helps in expanding the market for standardized natural rubber and rubber wood. Publicity materials of good quality and standards are essential for meaningful participation in these fairs. The Board proposes to provide financial assistance in this item of expenditure under the scheme. The assistance will be available to the natural rubber dealers/processors and rubber wood processors who participate in trade fairs/exhibitions along with the Board, sharing booth space.
3. Eligibility
All the dealers and processors of natural rubber having a valid D or P license issued by the Rubber Board will be eligible for availing financial assistance under this scheme. In the case of rubber wood, units enlisted by the Department of Processing & Product Development of the Board will be eligible for financial assistance under this scheme. The units participating in any trade fair/exhibition along with the Board should share the stall for exhibiting their publicity materials.
4. Scheme period
The scheme is intended to operate during the 11th plan period, w.e.f. 1st April 2010 onwards.
5. Definition
In these rules, unless the context otherwise means,
1. Board means Rubber Board constituted under the Rubber Act 1947
2. Chairman is the Chairman of the Rubber Board.
3. Dealers & Processors are those having a valid license issued by the Rubber Board.
4. Rubber wood processors are those enlisted by the Department of Processing & Product Development of the Board.
6. Financial Assistance
Financial assistance in the tune of 50% of the actual cost of printing subject to a maximum limit of Rs 10,000/- per trader(unit) per year will be provided for printing of brochures and posters required for participation in domestic trade fairs approved by the Board.
7. Standards of Brochures and Posters
The following are the standards prescribed for Brochures and Posters.
(i) Brochures
1. Size of the Brochure should be in A 4 size or its nearest one as a folder or in booklet form
2. Paper used should be of good quality/art card of either 170 or 220 gsm or its higher qualities.
3. Language used should be of either English or Hindi or in any other foreign language.
4. Cover page should be laminated.
5. Brochure can either be two folder or multi folder with mechanical folding and creasing, or in booklet form.
6. Pouches can also be provided with the brochure to insert pull outs and CDs.
(ii) Posters
1. Poster sizes shall preferably be of 21” x 30”, 18” x 24” or its nearest sizes.
2. Posters should be in multi-color and mat-laminated.
3. Material used for poster should be of High Quality Vinyl Flex or Vinyl Stickers.
4. Photos and pictures used in Posters should be of good quality
5. Content of the poster shall be either English or Hindi or any other foreign language.
8. Terms and Conditions
1. Proof of Brochure and Poster proposed to print should get approval from the Board prior to its final printing.
2. The exhibitor should maintain record showing the opening stock of printed materials, numbers used in each exhibition and its balance An officer authorized by the Board should be allowed to inspect the above stock records.
3. The exhibitor should furnish an undertaking to the Board that the posters and brochures are prepared exclusively for the use of trade fair.
4. Incentive will not be provided for the use of materials from existing stocks, in any trade fair.
5. Claim for the financial assistance under the Scheme shall be submitted in the prescribed form along with supporting documents.
6. Prescribed forms will be available from the Market Promotion Department of the Rubber Board.
7. Supporting documents to be produced along with the prescribed application, in duplicate, are :
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a. Original invoice of the printer or publisher or advertising company with their VAT Regn. number, telephone with seal and signature.
b. Stamped receipt of the printer or publisher or advertising company acknowledging receipt of payment.
c. Copy of the work order placed or contract agreement
d. A stock certificate from the applicant showing the details of printed materials received and used in exhibitions.
e. An advance stamped receipt for the amount of financial assistance claimed from the Board.
f. Photograph of the stall with display of posters and brochures
g. A voucher copy of the brochure and A 4 size print outs of the posters
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8. All the documents attached with the application form should be attested by a Chartered Accountant or by a competent attesting authority.
9. All payments by the claimant to the advertising agency/printer need to be in A/c Payee form and the details of the same may be submitted.
10. In case it is found that the financial assistance was availed on the basis of production of false documents the Board shall have the right to recover the entire amount paid with penal interest @ 24% p.a.
11. The Chairman Rubber Board will have discretionary powers to grant either in full or part or refuse the claim for financial assistance under the Scheme
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